Privacy Policy

Last Updated: March 23, 2026

At Global HR Management, Cochin (“we,” “us,” or “our”), we are committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, apply for jobs, or use our HR consultancy services.

1. Information We Collect

We collect personal data that is necessary to provide our recruitment and HR services. This includes:

• Identity Data: Name, date of birth, gender, and nationality.

• Contact Data: Email address, phone number, and residential address.

• Professional Data: Resumes/CVs, educational qualifications, work history, skills, and certifications.

• Government Identifiers: Passport details (for overseas placement), PAN, or Aadhaar (where legally required and permitted).

• Technical Data: IP address, browser type, and usage patterns via cookies to improve our website experience.

2. How We Use Your Data

Your information is processed for the following purposes:

• Recruitment: To match your profile with suitable job opportunities and share it with potential employers.

• Service Delivery: To provide HR outsourcing, payroll management, and consulting services.

• Verification: To conduct background checks and verify credentials.

• Compliance: To meet legal obligations related to international labor laws and visa processing.

• Communication: To send job alerts, interview invitations, and updates regarding your application.

3. Legal Basis for Processing

Under the DPDP Act 2023, we process your data based on:

• Consent: You provide explicit consent when you submit your resume or sign up for our services.

• Legitimate Use: For employment-related purposes or to fulfill a contract you have entered into with us.

4. Data Sharing and Global Transfers

As a global HR firm, we may share your data with:

• Potential Employers: Companies looking for talent in India or abroad.

• Service Providers: Third-party vendors who assist in background verification, IT support, or visa processing.

• Legal Authorities: If required by law to prevent fraud or comply with government regulations.

Note on International Transfers: When we transfer your data outside India, we ensure it is protected by standard contractual clauses or that the recipient country has adequate data protection laws.

5. Your Rights

You have the following rights regarding your personal data:

• Access: Request a copy of the data we hold about you.

• Correction: Ask us to update or correct inaccurate information.

• Erasure: Request that we delete your data (subject to legal retention requirements).

• Withdrawal of Consent: You may withdraw your consent for data processing at any time.

6. Data Security

We implement robust technical and organizational measures—including encryption and secure servers—to protect your data from unauthorized access, loss, or misuse.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the recruitment process or comply with legal, accounting, and reporting requirements. Unsuccessful candidate profiles are generally retained for 2 years unless otherwise requested.

8. Contact Our Grievance Officer

If you have questions about this policy or wish to exercise your rights, please contact our Data Protection/Grievance Officer:

• Address: Global HR Management, Koshys Business Centre, Aluva, Cochin – 683101.

• Email: info@globalhrms.in

• Phone: +91 98463 15106